In a previous article, we discussed some great benefits of using Labels in Gmail to set up your incoming messages, and to store important messages in an easy-to-find folder-style system. If Labels are new to you, here’s the important thing: Labels are just like the folder system that’s used on the hard disk drive of computers to keep digital information. Both Windows and Mac utilize the folder concept. In Gmail, the Label system helps you store and sort incoming e-mail messages. You can either move individual messages to its own Label (think “folder”), or have the Gmail system automatically move messages to their specified Label for you. Keep reading to learn how.
Why use Labels in Gmail? If you’re a businessperson who uses Gmail when your everyday e-mail client, you are able to separate e-mails according to different projects, clients or some other categories. For private use, Labels may be used to organize e-mail messages from friends, family as well as others, or other important what exactly you need to consider. While you commence to use the Label feature in Gmail, you’ll find your personal uses of it. Needless to say, just about the most powerful highlights of organize gmail inbox is it never completely deletes any e-mail message (until you tell it to). All e-mail messages are kept in the “All Mail” Label, and can be found with a simple, Google-like search function – but that’s another article for another day.
To get into the Label function, look for the tiny gear-like icon towards the top-right corner of your Gmail inbox page. Give that the single left-click as well as a small menu will open. Another left-click on the first item which says “Mail Settings,” and you’re on the Settings page. On that page, you’ll see a lot of text links over the top: General, Accounts, Filters and much more, including Labels. Click on the Labels link to visit that page.
The first thing you’ll see are the built in, standard-equipment Labels which come with all Gmail accounts: Inbox, Starred, Chats, Sent Mail, Drafts, All Mail, Spam and Trash. These are the “standard” Labels the thing is along the left-side column in the Gmail mail page. It is possible to click on the “Show” or “Hide” links off to the right of each and every Label to perform that – show or hide the web link on the main Gmail page, however, you cannot delete or change them in every other way – they’re hard-wired in to the Gmail system.
Under the standard Labels, you’ll see a divider line, then your word “Labels” as well as a text-input box to “Develop a New Label.” If you haven’t created any labels yet, there won’t be anything listed under this box. When you create and manage new Labels, those Labels is going to be indexed in alphabetical order along the page. While you create new Labels, you’ll have the ability to show or hide uzrykq as well, or delete the Label entirely. It’s worth noting, that even when you delete a Label, the messages that were saved in that Labels folder will never be deleted. The messages will still be “findable” by searching through your entire e-mail database.
When you have labels set up, you’ll see them indexed in the left-hand column on the Gmail inbox page – right under the “standard” labels such as Inbox, Drafts, Spam, Sent Mail plus some others. Remember, while we said in the last article, that one could elect to either “hide” or “show” the label by yourself Gmail page, so make sure you’ve chosen to exhibit those you should see.
So – you’ve got e-mail messages arriving to your Gmail inbox, and labels you want to put a few of these message directly into…what to do now? First, let’s speak about “manually” moving some of those incoming messages. Remember, labels are similar to the “folders” that can be found in other e-mail systems as well as on the hard disk of your computer. It’s yet another good name for the storage system. With that in mind, here’s the best way to move messages: Needless to say you’ve probably notices, that as new messages get to your Gmail inbox, the unread ones are shown in bold text. Once you’ve read them, they can be found in normal text. Each message appears in the Gmail inbox being a separate line of text, showing (reading from left-to-right over the message) the sender, the topic line and the date or time the message arrived within your inbox.
But when you gaze closely, you’ll see three more items on each message line, at the very left of the text. Starting at the very left is – for insufficient a much more technical term – a small group of eight little spots or dots. They appear almost like perforations on the web page. They’re meant to represent a location it is possible to “grab” the message and move it. And by grab, we mean click it with your mouse (left mouse button to suit your needs PC folks available). Once “grabbed” you can drag your message to any one of many labels displayed on the left side of the window, including both built-in Gmail labels, or any label you’ve created yourself. As you click on those little dots, you’ll see the mouse pointer become a small hand icon, so when you drag, you’ll see a small box which says “Move 1 conversation.” Remember, Gmail calls e-mail messages “conversations” because as you reply back and fourth using the sender of the original e-mail, all those individual messages are “stacked up” on top of one another in an ongoing “conversation.” When you obtain the box over one of the labels (the line of text because left column), simply release the mouse button, as well as the conversation is going to be transferred to that label.